4. Curriculum Grade, Assigned Work, and Running the Meeting

Calvary Preparatory Academy — Teacher Guide

Holistic Grading Model — Summary Reference

Page 4 of 5
Curriculum Grade • Assigned Work • Meeting Flow

Curriculum Grade, Assigned Work, and Running the Meeting

Curriculum Grade — 40% — Course tab B2

Curriculum Grade

Enter the Edmentum/Apex digital textbook grade as a decimal in cell B2 of each course tab. This is the authoritative textbook grade as displayed — no adjustment at the spreadsheet level.

  • Example: 78% → enter 0.78
  • Missing or late work is enforced by entering zeros directly in Edmentum, which naturally lowers this grade
  • The overall course grade formula gates on B2 — if B2 is blank, the spreadsheet shows No Grade
  • Update B2 each time the textbook grade changes

Assigned Work Completion — 10% — Course tab col B per section

Assigned Work Completion

A single 0–10 score per section based on completion status of assigned work. This category measures completion only — quality is assessed in the Learning Verification meeting.

Score Status What it means
10 Complete All assigned work submitted and ready to present at meeting time
7–9 Mostly complete Most work submitted; one or two items outstanding
4–6 Mostly incomplete Meaningful portion not submitted; meeting productivity limited
0–3 Missing Little to no work submitted by appointment time
  • All work is due at appointment time — whether or not the meeting is rescheduled or missed
  • Student self-reports completion in the pre-meeting reflection — cross-reference against actual submissions
  • Do not penalize here for quality — that is the LV category's job

Running an efficient meeting

A one-hour meeting with a well-prepared student covering multiple courses is achievable with the right structure. Here is a realistic time allocation:

Phase Minutes What happens
Pre-meeting (teacher only) ~5 Read the student's end-of-section reflections. Note discrepancies worth probing. Pull up gradebook. This is the highest-leverage 5 minutes you invest.
Opening — holistic tier observation ~3 Student joins. Punctuality and preparation observable immediately. Enter meeting attendance (10 pts) based on what you see in the first 60 seconds.
Per-course learning verification ~7 per course Present → 2–3 targeted questions → growth question → enter 4 scores (C, D, E, F). At 7 min/course, 6 courses = 42 minutes.
Curriculum + assigned work entry ~3 total Enter B2 and col B for each course. 30 sec per course.
Closing ~3–5 Observations, encouragement, next-section focus areas.
Total ~58–62 min  

Pre-meeting read is essential

The pre-meeting reflection read is not optional — it converts the meeting from discovery to verification and is the single biggest efficiency multiplier available to you. A teacher who reads the reflection before the meeting starts is significantly more effective than one who discovers everything live.

Realistic per-course meeting flow (7 minutes)

Minute What you do
0:00–1:00 Student walks you through what they prepared — briefly. Let them lead.
1:00–4:00 Ask 2–3 targeted questions. Probe one follow-up. Listen for depth vs. surface understanding.
4:00–6:00 Growth question: "What was hardest? What is your plan?" Listen for ownership.
6:00–7:00 Enter scores: C (0–10), D (0–4), E (0–4), F (0–2). 30 seconds.

A student who is strong across all courses can move through some in 4–5 minutes. A student who is struggling in one subject gets more time there — the pre-meeting reflection tells you in advance where to allocate.